Fitness studios depend on reliable scheduling to keep classes full and instructors on track. When bookings, payments, and reminders live in different tools, admin work grows fast. This article reviews seven scheduling options built for studios, trainers, and multi-location operators.
It starts with Bookeo, highlighting tools for self-serve booking, payments, waiver collection, and calendar syncing. Then it compares alternatives like StayFlexi, SevenRooms, Zeeg, RestauRent, OneCal, HoneyBook, and Lodgify.
Each section covers core features, practical strengths, and best-fit use cases. The goal is clear comparisons that support steady attendance and smoother daily operations.
Bookeo
Bookeo is positioned as fitness scheduling software built for growing studios and trainers who manage classes, bookings, and payments every day. It supports a wide range of fitness services, from group classes to personal training, yoga, and swimming.
This article explains what Bookeo includes for fitness scheduling, the key features that reduce manual admin work, and the types of businesses it fits best. Scheduling affects attendance, revenue consistency, and instructor workload. A system that keeps availability accurate and payments organized helps fitness operators stay focused on service delivery.
Bookeo Key Features
- Automated confirmations, reminders, and follow-ups: The platform sends branded booking confirmation emails automatically. It also supports automatic email and text reminders before classes, which helps reduce no-shows. Post-class follow-ups can collect feedback or reviews on third-party sites such as Facebook or Google.
- Flexible booking page design: Bookeo provides customizable booking page layouts. Businesses can adjust colors and styles to fit their brand and support better conversion from visitors to bookings.
- Calendar sync options: Bookeo supports calendar syncing with Google Calendar, iCal, Outlook, and Office 365. This keeps schedules aligned across personal and business calendars with up-to-date changes.
- Waiver and intake form support: For fitness businesses that require waivers, Bookeo offers fully integrated digital waivers. Customers can sign online before class or in-store using a QR code through a waiver kiosk or the Kiosk app. Signed waivers appear instantly in the dashboard and link to bookings and customer profiles.
Bookeo Pros
Bookeo’s main strength is consolidation. It combines scheduling, payment handling, reminders, client records, and marketing tools in one platform. That reduces the need to patch together multiple systems to run day-to-day operations.
It also supports self-service booking at scale. Clients can book based on live availability, while staff receive notifications when classes are booked, changed, or cancelled. This improves visibility, especially for busy studios managing frequent class turnover.
Another advantage is access control. Businesses can restrict access for instructors and staff, and control which bookings each team member can see and manage. That matters for studios with multiple instructors or shared admin tasks.
Bookeo Best For
Fitness studios running group classes: Bookeo fits studios that need real-time scheduling for recurring classes, plus automation for reminders and follow-ups to keep attendance steady.
Personal training and mixed training businesses: It supports fitness businesses offering both group classes and appointments, such as personal training blocks alongside scheduled sessions.
Operators who want online and in-person payment handling: Businesses that collect payments through online bookings and in-store transactions benefit from the combined tracking and dashboard updates.
Fitness businesses requiring waivers: Studios that need signed waivers can use Bookeo’s digital waiver management tools to track missing waivers and keep records linked to bookings
StayFlexi
StayFlexi, backed by Y Combinator, brings fresh ideas to fitness studio management. StayFlexi stands out as a compelling option.
StayFlexi Key Features
StayFlexi serves as a complete property management system built for the hospitality sector. The platform’s “Flexi AI” powers essential features that help fitness studios run operations, manage inventory, and boost revenue from a single dashboard.
The system excels at automation:
- Quick and accurate check-ins and check-outs
- Immediate updates, billing, and staff coordination
- Smart evidence-based suggestions for resource planning
The platform has an accessible calendar that lets you book and assign rooms with simple drag-and-drop actions. This makes scheduling and resource management a breeze for fitness studios with multiple spaces. The platform also connects with 100+ booking channels and works with 50+ currencies.
StayFlexi Pros
The mobile app stands out as a huge advantage. Studio managers get instant alerts and can run operations from any location. You’ll never miss a booking update, even when you’re away from your desk.
StayFlexi keeps pricing simple and transparent. Small fitness businesses with tight budgets can now access enterprise-grade tools.
The system setup is smooth with free onboarding. The AI-powered room allocation saves about 70% of front desk time. This time-saving feature proves invaluable for busy fitness studio managers who juggle multiple tasks.
StayFlexi Best For
My analysis shows that StayFlexi works best for fitness businesses with multiple locations. You can manage your entire property portfolio from one dashboard.
The system’s rate management tools work great for studios that offer different membership types or tiered pricing. You can handle flexible pricing and inventory in one place.
Growing fitness businesses will love how StayFlexi scales. The system serves over 4,000 properties worldwide and handles everything from small boutiques to large facilities. The platform also connects with 300+ external tools, making it easy to integrate with your existing fitness scheduling software.
SevenRooms
SevenRooms started as a hospitality venue platform and now leads the fitness business market, while SevenRooms adapts hospitality-grade client management to gyms.
SevenRooms Key Features
SevenRooms connects data between your locations as an all-in-one CRM, marketing, and operations platform. The system automatically creates detailed client profiles with over 100 data points for each visitor. Each profile tracks everything from priorities to special occasions.
The platform shines at reservation management:
- Your website gets commission-free direct bookings
- The waitlist management runs automatically with accurate wait times
- You receive SMS and email reminders that reduce no-shows
Marketing automation capabilities really set this platform apart. The system sends automated, targeted emails based on client data that boost revenue without extra effort. A business reported $7.43 USD extra revenue earned per email, to name just one example.
Clients can upgrade their visits right in the booking flow. They can add welcome drinks or tailored experiences. These upgrades boost per-cover spend by 50% on average.
SevenRooms Pros
The platform’s value grows through integration capabilities. SevenRooms links with 65+ POS systems and tracks spending patterns and buying priorities. This analytical insight helps identify VIPs and big spenders who deserve special attention.
Users praise the support team. The Training Hub provides detailed resources. Teams can access instructional videos, guides, live webinars, and user acceptance tests to learn the system.
SevenRooms Best For
Real user feedback shows SevenRooms excels with multi-location fitness scheduling software needs. A user shared, “How do we operate 14 restaurants and make sure the guest experience is exceptional? With SevenRooms”.
High-volume businesses thrive with this platform. An operations manager noted, “We operate high-volume businesses where every seat is always full. SevenRooms’ auto-seating algorithm helps us turn tables more efficiently”.
The platform’s data-driven approach appeals to businesses focused on client relationships. Regular visitors get automatic identification for special treatment. Businesses building loyalty programs will find great value in SevenRooms.
Zeeg
Zeeg offers unlimited bookings for your studio. This accessible interface makes scheduling easier for fitness businesses of all sizes.
Zeeg Key Features
The standout feature of Zeeg is unlimited appointments on all plans, which includes the free version.
The platform helps businesses:
- Create custom schedules with rules that fit different class types
- Set session capacities and manage cancellation policies
- Design branded booking pages with your colors and logos
- Merge calendars to avoid double-bookings
Smart intake forms help fitness studios gather student information. These forms capture details about experience levels, health conditions, and priorities before anyone shows up. Your clients can book classes right from Instagram or Facebook, which helps boost your visibility.
Zeeg Pros
The unlimited bookings feature on every plan makes Zeeg perfect for studios that want to grow.
You also get:
- Smart team scheduling with round-robin distribution
- European data hosting with full GDPR compliance
- Automatic timezone adjustments for international clients
- Simple pricing without hidden costs or complex add-ons
Users rate the platform highly with a 4.9/5 overall score. The customer support (4.9/5) and value for money (4.8/5) ratings stand out.
Zeeg Best For
Yoga studios and fitness businesses with multiple instructors will find Zeeg a great fit. The system helps optimize class schedules and eliminates gaps between sessions.
The platform connects with Stripe and PayPal, which lets clients pay during booking. This feature reduces no-shows significantly.
Your data stays secure on European servers with end-to-end encryption. This makes Zeeg a smart choice for businesses with European customers.
RestauRent
Running a fitness studio with a café or juice bar? RestauRent brings specialized features for fitness businesses that serve food and drinks.
RestauRent Key Features
RestauRent blends restaurant scheduling with fitness scheduling software capabilities.
The platform helps you:
- Track inventory and manage food service operations
- Process orders and payments through integrated POS systems
- Schedule staff across both fitness and food service areas
- Send immediate notifications about menu specials or promotions
The system comes with built-in tip pooling – perfect for café staff. The accessible interface makes training new employees quick and easy.
RestauRent Pros
Food service can boost your revenue significantly. Fitness clubs generate 3-3.1% of their total revenue from food and drinks. RestauRent helps you make the most of this income stream.
Free mobile apps on iOS and Android let staff swap shifts and get immediate notifications. Your team can clock in/out right from the app to simplify payroll.
The drag-and-drop builder makes staff scheduling quick and simple. You’ll cut down time spent on admin tasks.
RestauRent Best For
RestauRent shines in fitness studios that have smoothie bars, cafés, or grab-and-go options. Your gym can become a complete wellness destination.
Studios with nutrition-focused programs will love the features that help educate customers about clean, whole-food ingredients. RestauRent delivers everything you need to blend fitness with nutrition.
OneCal
OneCal’s stands out as the top choice for fitness businesses when you look past basic scheduling tools. OneCal’s specialized calendar sync features are worth a closer look.
OneCal Key Features
OneCal focuses on smooth calendar management between different platforms.
The system comes with:
- Up-to-the-minute sync between Google Calendar, Outlook, and iCloud with 99.9% success rate
- Booking links that check availability from all your connected calendars
- A privacy-focused setup that lets you control data flow between calendars
- Multiple meeting lengths available in one booking link
- Custom forms to collect client details before appointments
The platform runs in the cloud and checks for calendar updates as they happen. You can keep your personal life private with customizable event settings.
OneCal Pros
The pricing is simple and starts at $5 USD monthly. The unlimited version gives you a two-week free trial without asking for your credit card.
Double bookings are a thing of the past since OneCal reads availability from all your calendars. Users love the user-friendly design that works great on mobile devices.
The system handles both solo and team scheduling well. You can make as many booking links as you need, each with its own rules and branding.
OneCal Best For
OneCal excels at fitness scheduling software tasks with multiple calendars. Growing studios find it perfect for managing different instructors’ schedules.
Busy managers love the time-saving calendar sync that eliminates scheduling mix-ups. Schools running classes with multiple instructors are a great fit for OneCal’s multi-calendar features.
HoneyBook
HoneyBook delivers a complete clientflow approach to gym scheduling.
HoneyBook Key Features
HoneyBook combines scheduling with broader business management tools.
The platform helps you:
- Create multiple session types with custom durations, instructions and availability
- Connect with existing calendars to prevent double bookings
- Simplify processes from asking questions to payment
- Send automated reminders to reduce no-shows
- Accept payments as clients book appointments
The system builds complete client profiles and stores all communications in one central workspace. Their AI tools capture meeting notes and next steps automatically.
HoneyBook Pros
Automation through the platform saves about 20 hours each week. Payment processing stays simple with support for major cards (2.9% + 25¢) and ACH payments (1.5%).
The iOS and Android mobile app lets you manage bookings anywhere. Users get 90% of their HoneyBook invoices paid on time or early.
HoneyBook Best For
Small fitness businesses managing the entire client experience find HoneyBook ideal. The starter plan costs just $8 USD monthly with annual billing.
Studios offering services beyond classes get the most value from this platform. Fitness coaches find it works great, especially when they have online consultations through Zoom integrations.
The core team often hears praise like “HoneyBook saves me time so I can focus on growing my business.
Lodgify
Lodgify, which started as a vacation rental platform, has some unexpected advantages for gym owners.
Lodgify Key Features
Lodgify serves as a complete property management system that adapts well to fitness facilities.
The platform has:
- Custom question forms for class registration that work online
- Smart checkout guides that work great with equipment cleanup rules
- Smart tracking of cleaning, inspections, and repairs that shows progress instantly
- A smooth mobile app that loads quickly when you check messages or make changes
The software prevents double bookings by syncing calendars across booking channels. Clients and owners can process payments easily through various methods.
Lodgify Pros
Fitness professionals love the mobile app’s ability to share data instantly across devices, which helps them book clients between sessions. The easy-to-use platform has clear sections for reservations, inbox, and calendar functions.
The app’s story-style tutorials make it simple for anyone to learn, regardless of tech skills. New users get free onboarding sessions to help them get started.
The annual plans start at USD 16.00 monthly, making it a great value compared to other fitness scheduling software.
Lodgify Best For
Fitness studios with multiple locations will find Lodgify most useful. Users can track different facilities from one well-organized workspace.
Studios that offer nutrition advice with their workouts can use Mailchimp integration to send educational content smoothly. The platform connects well with cleaning apps like Turno, Tidy, and Cleanster – perfect for gyms that need cleaning between classes.
Google integration makes Lodgify valuable for gyms that use multiple booking channels. Growing studios can scale their operations without switching software platforms.
Final Words:
There is no single best scheduling tool for every studio. Bookeo works well for class-based businesses that need bookings, payments, waivers, and reminders in one dashboard.
Zeeg and OneCal focus on clean booking links and calendar sync, which suits teams juggling multiple instructors. SevenRooms adds detailed client profiles and marketing workflows for high-volume operators.
StayFlexi and Lodgify bring property-style management for businesses with multiple spaces or locations. HoneyBook supports coaches who want scheduling tied to payments and client communication. RestauRent fits gyms with cafés that need staff and inventory tools. The best choice matches your workflow, growth plans, and service model.
